It will help your Human Resources department identify the person sending the notice and process your resignation in a timely manner. Your company culture can determine the recipient of your resignation letter. In Hong Kong, smaller-sized firms may have a more flexible resignation policy, where it is appropriate to hand in your notice to your supervisor. Larger corporations, on the other hand, may require you to get approval from more than one individual.
Find out the most appropriate recipient of your notice and write their full name, job title and department at the top of your letter. A subject line indicates the purpose of your message. While it is essential to add a subject line in an email, a notice written on paper should also have an appropriate subject.
You may write something like, " Notice of resignation" followed by your name. Greet the recipient just before you begin with your main content. The most common way to greet in a notice is to write " Dear Mr. Note that you should keep the salutation professional regardless of how close or informal your relationship is with your manager. State that you are tendering your resignation from your position.
Since this is a formal statement, it should include your job title, company name and department. Keep your reason for resignation as brief as possible. You may go into the finer details in a face-to-face meeting with your manager instead. Some common reasons for resigning in Hong Kong, include accepting a better job offer, pursuing further studies, moving abroad or seeking a fresh career path. Be honest about your reason and remain positive in spite of the circumstances. It's essential to specify the date of your last working day after handing in your one month notice.
Mentioning a specific date avoids confusion or miscommunication. It also helps your Human Resources department prepare your departure documents in time. Express your gratitude towards your employer for giving you the opportunity to associate with the company. Thank your manager for their cooperation and guiding you during your tenure. You may also mention any specific skills you developed during your time with them. Showing appreciation ensures that you leave the company on a positive note.
Discuss any pending projects and tasks and how you intend to complete them. If the company has issued you any equipment for work, such as a laptop or a bike, specify when and how you plan to return it. Assure your manager of your help and cooperation for a smooth transition. Close your resignation notice with a professional salutation such as, " Yours Sincerely" , " Yours Faithfully ", or " Warm Regards ". Leave some space below for your signature and name.
Take a printout and sign the notice unless you are sending it via email. Follow the brief template below to write an effective one month's notice:. Dear Mr. Here's an example of a one month's notice to make your own:. My last working day with the company will be Thursday, 18 February It's a good idea to resign in writing. You do not have to, but it can help to have a formal record of your resignation. If you want proof that your employer has received your resignation, you can send your resignation letter by recorded delivery.
You can use our resignation letter templates to:. If you like, you can tell us more about what was useful on this page.
Please do not include any personal details, for example email address or phone number. If you have a question about your individual circumstances, call our helpline on We cannot respond to questions sent through this form. Breadcrumbs Home Advice Contracts, hours and pay Employment contracts Termination of an employment contract. When you resign, you are telling your employer you are going to stop working for them.
View resignation letter templates. For example, if you have a notice period of 1 month, you should resign at least 1 month before the day you want to leave. If either you or your employer doesn't give the right notice then this will be a breach of contract. This can occur:. The Labour Relations Agency and Advice NI offer free, confidential and impartial advice on all employment rights issues.
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